FAQs for Publisher Affiliates
For information about the publisher repertoire payment, please click here.
- 5% is allocated toward costs for current and future tariff proceedings held before the Copyright Board of Canada. These tariff proceedings help us ensure fair compensation for creators and publishers when their works are reported as being copied.
- 1.5% is allocated to the Access Copyright Foundation.
- 20% is allocated to cover administrative costs.
- Convenience. Hassle-free banking. You no longer have to go to the bank and make a deposit or worry about lost, stolen or misplaced cheques.
- Fast. Your money is electronically transferred into your account on time and is available to use instantly once the transfer is complete.
- Secure. Direct Deposit is more confidential than paper cheques.
- Cost Savings. Access Copyright saves money by printing and mailing fewer cheques. These are savings that are then passed on to you.
Can I send you a list of my company's published works in a spreadsheet?
Yes. Please read "Providing a Works List to Access Copyright" for what information we require.
My publishing company recently acquired a publishing company that was one of your affiliates. How does this affect any royalties you were sending them?
Any royalties payable to the affiliate will be payable to their new owners. If you now own all of their titles, please be sure to include them on your works list.
If I affiliate, do my authors automatically become affiliates?
No. Your authors must affiliate on their own. Please direct them to our online registration tool.
Can you send royalties directly to my authors?
Access Copyright can send royalties directly to any author who is one of our affiliates. If the author is not an affiliate of Access Copyright, royalties we have collected for them will be distributed to you. However, we can work with you to develop tools (such as consent forms and language to embed in your publisher/creator contracts) that enable Access Copyright to pay royalties to your authors directly.
How can I encourage my authors to affiliate with Access Copyright?
We can give you information to provide to your authors which highlights the benefits of becoming an Access Copyright affiliate. Please contact us for more information.
What allocations are deducted from the licensing royalties Access Copyright collected?
Access Copyright's Board of Directors has approved three allocations from the licensing royalties collected by Access Copyright:
Why is 15% of all licensing revenues directed to creator and publisher repertoire payments?
Access Copyright's distribution methodology changed January 1, 2010 in order to recognize the value that all creators and publishers bring to our licences. Fifteen percent of all available revenue is distributed to publishers and creators via their respective repertoire payment.
Why am I receiving a royalty payment for the first time?
You may be receiving a payment for the first time if the amounts owing reached the minimum payment of $25. This amount was set by Access Copyright's Board of Directors in order to reduce administrative costs. You may also be receiving a payment for the first time if we recently located you or received your tax-identifier number.
Do my royalties include GST or HST?
The royalties you receive from Access Copyright do not include GST or HST. If you have a GST or HST number, you should not declare this amount on your GST or HST return. However, all royalties you receive from Access Copyright are considered taxable income. We will send you a T5 slip in February of each year. Please contact your accountant or the Canada Revenue Agency for more information on income taxation and revenue.
Why does my statement show tax being deducted?
Some of the royalties we collect on your behalf come from other reproduction rights organizations (RROs) around the world and there may be a withholding tax at the source. Please contact firstname.lastname@example.org for more information.
I receive my royalties from Access Copyright by cheque, but would rather receive them by direct deposit. How can I do this?
To sign up for direct deposit please visit our website and download our direct deposit enrolment form: www.accesscopyright.ca/other/direct-deposit.
Access Copyright's goal is to make all payments by direct deposit. Direct deposit of your royalty payments offers many benefits: